Senior School Students - Data Migration Instructions
Due to the upcoming migration of data from our current PLCScotch M365 account into our new Scotch M365 account, there are some important steps that must be taken prior to the migration to ensure you don't lose any of your work.
THE MIGRATION WILL BEGIN ON FRIDAY 3:30PM, SEPTEMBER 22nd AND END ON THURSDAY 7AM, SEPTEMBER 28TH.
During this time, you will not have access to your OneDrive files, Class Notebooks, Teams, or other Microsoft Suite applications. Therefore, the following will need to be completed prior to September 22nd:
The key steps for each application are outlined below. Please click on the links for further instructions.
* PRIOR TO MIGRATION *
1. CHECK ACCOUNT PASSWORD
You will be required to sign back into your account when you return to school after the migration. Make sure you know your current account password.
2. UPDATE DEVICE SOFTWARE
It is essential that your device is running the most up-to-date software.
3. ONEDRIVE
Check that the OneDrive App on your device is syncing correctly and that all files are in the cloud prior to the migration.
Please note: The migration will not impact files saved to your desktop or document folders, just your OneDrive. However, it is important to have all files saved to your OneDrive folder to ensure your data is being backed up.
4. ONENOTE AND CLASS NOTEBOOK
As a precaution, prior to the transfer, we recommend all students do the following:
1. OPEN ALL 2023 Class Notebooks in the OneNote App (not OneNote Online or in Teams)
This will allow you to copy content from old notebooks into new notebooks, should the need arise.
2. SAVE A COPY of your 2023 class notebooks to your OneDrive
This is a good backup to ensure none of your work is lost.
If you have Older Class Notebooks (2022/2021) that you want to keep, you will need to save them too.
5. TEAMS
Please note that all files saved to Private or Group Chats in teams will be lost. If you want to keep access to these files, you will need to download a copy and save it to your OneDrive prior to the migration.
6. MS FORMS AND SWAYS
If you have Microsoft Forms and Sways that you want to keep, refer to the guides for instructions on how to do this.
7. STREAM VIDEO
You will need to download any videos from Stream that you would like to keep.
8. MOBILE DEVICES (if applicable)
If you have signed into any office apps on your mobile device (Outlook, OneDrive, Teams, OneNote, etc.), you will need to sign out of these applications prior to September 22nd and then sign back in after the migration
* AFTER MIGRATION *
1. ACCOUNT & WIFI
- You will need to sign back into your account + Scotch WIFI with your current password
2. OFFICE APPS
- You will need to sign back into your Office Apps: Outlook, OneDrive, Teams, Word, PowerPoint, Excel, and OneNote on all devices.
- Sign in with your school email and password
3. TEAMS AND CLASS NOTEBOOK
- Once you have signed back into MS Teams, you will have access to your new class teams.
- Click on your class team to open the Class Notebook (if applicable), then click [Open in Desktop App]
- Check that all your individual student work has been copied across.
If there are sections or pages missing from your student space, you can copy content from your old notebook into the new one. Guide: Copying / Moving Sections and Pages in OneNote
- Once you've checked and copied any work into the new class notebook, you can close your old class notebooks in the OneNote App. Guide: Closing old notebooks
4. ONEDRIVE
Sign back into the OneDrive App to start syncing your files to your device.
- Click on the OneDrive icon in the top-right menu bar and sign in with your school email and password.
Please note that all old links from OneDrive will no longer work, and you will need to generate new links. This might impact links you have added to your Class Notebook to share files with teaching staff, peers, etc.
In OneDrive Online, your recent files, pinned files, and shared with me sections will have no history, and you may have to search for files.
5. MS FORMS AND SWAYS
If you have forms and sways you want to open, refer to the guide below for instructions:
6. STREAM VIDEO
If you have videos that you downloaded from Stream that you need to reshare with others, you will need to upload them to Stream after the migration has occurred.